Everything you need to know about clocking in, clocking out, breaks and the devices employees can use to access the time clock.

What is the digital time clock in Lia+?

With the digital time clock in Lia+, your employees can easily record their working time. They can clock in at the start of their working day, clock out at the end and, depending on your settings and internal agreements, also record breaks.

When the time clock is active for an employee, it is displayed prominently in Lia. The aim is for recording time to require as few actions as possible and to become an easy part of the daily routine.

The time clock is deliberately designed as a simple solution for recording working time. It is not an extensive planning or workforce management system. Features such as the automatic calculation of flexitime, core hours, automatic balance accrual or the automatic conversion of recorded hours into payroll entries are not part of the current solution.

Where can employees clock in and clock out in Lia+?

Employees can record their time through their personal access to Lia, both on mobile devices and via a computer. This also means that employees who, for example, travel directly from home to a site, customer or other workplace can record their start and end times.

The time clock does not check where the employee is located. No geolocation is used, and the employee does not need to be present at the workplace in order to clock in or out.

The time clock is therefore not an attendance monitoring system that confirms that an employee is physically present at a particular workplace.

Does the time clock in Lia+ use GPS or geolocation?

No. The current digital time clock does not use geolocation to determine where an employee is located when they clock in or out.

This is a deliberate limitation of the current solution: Lia records when the employee makes a time registration, but does not use that registration to prove the employee’s physical location. An employee who, for example, works from home, works at a customer’s premises or is travelling can therefore also record their working time.

Does every employee need to have a smartphone?

No. The time clock can also be used via a computer. An employee therefore does not necessarily need to install Lia on a personal smartphone to record their time.

An employee who cannot record their time immediately can add a record afterwards or correct an existing record. These changes are recorded in the history.

Do employees have to record their lunch break in Lia+?

That depends on how you, as an employer, organise time recording. For example, you can agree that employees record their working day and breaks separately. You can also make arrangements within your organisation to take the break into account in another way.

It is therefore important to make clear agreements before you start about:

• when employees clock in;
• when they clock out;
• which breaks they record;
• what they should do if they forget to record a time;
• who is allowed to view and correct time records.